We are looking for an experienced cultural events producer to join our dynamic team, in the remote island of Henningsvær, in northern Norway.
 
The position to be filled is the position as Production Manager at Trevarefabrikken and Trevarefest, with responsibilities for the advance production, planning and execution of all public events at Trevarefabrikken throughout the year. The position will take lead of the team carrying out events, hereunder; ticketing personell and technicians, and work in close collaboration with the head programmer / booker, as well as our marketing-, hotel- and service team, including security personnel. Throughout an initial trial period of six months, the position will also be considered for taking lead of the production of our festival Trevarefest.

The position's closest manager is the programmer / booker, and tight collaboration between the two is vital to ensure good planning and smooth execution of all events.

The positions working hours are divided between office hours - with advancing, planning, meetings and coordination - and live production hours concentrated on the specific event dates, with physical tasks related to each event. While office hours are more flexible, production hours are set according to the specific show dates. Both early and late hours must be expected.

The role suits someone who is well organized, practical and comfortable switching between administrative work and hands-on event production.

The production manager must be able to work independently, with a high degree of self discipline, while also relying on work assigned from our programmer / booker. In addition, communicating well with our other departments is paramount, as well as having a good dialogue with artists and external partners. The role requires flexibility, reliability and the ability to find practical solutions in a busy event environment.

We are looking for someone

• with relevant experience from live event production at cultural institutions and/or live agencies, music labels, artist management or similar.

• with technical experience, comfortable with handling sound- and other technical equipment.

• who is positive and calm in situations with high pressure and active problem solving.

• who enjoys working with people, who is confident in group communication and taking leadership.

• who can appreciate flexible working hours, with both short and long workdays

• who can administrate their own workday while determined to deliver a great result.

• who is both creative and observant, who feels drawn to Trevarefabrikken's visual identity and has a keen eye for details and aesthetics.
  

Requirements

• Technically proficient, skilled with emailing, in excel, docs and google workspace.

• General knowledge of design softwares.

• Drivers license, class B - manual and automat.

• Highly proficient in both written and spoken Norwegian and English.

• Good physical form - easily handling heavy lifting, rigging, running and long days.

• The position and the work will require that you live in Henningsvær.

• Minimum 1 year employment, with possible enlargement.
  

The work includes

Ahead of events - as soon as deals are final / following hand-over from programmer/booker:

• Advance production; receiving / carbon copy (CC) in email threads by programmer / booker when event deals are set. Thereafter fully taking over the pre-production with tasks such as, but not limited to: planning for transportation, accommodation, scheduling and technical production - all in close dialogue with both artists/representatives, programmer / booker and technicians.
  

• In some cases helping coordinate marketing of certain events, in close collaboration with programmer / booker and marketing.
  

Closer to events (2-4 weeks before):

• Going through all plans, checking for last minute changes, staying alert of hotel bookings, ticket sales and other relevant cases for the upcoming events.
  

• Production; Planning for physical execution on site, herunder; staffing - setting up both your own and other personells shifts, ticketing, transportation, rigging etc, and planning for internal communication to relevant departments: marketing-, hotel-, bar & service.
  

• Setting up clear and accessible production plans in our internal systems for the whole organization to see and write weekly summaries/reminders in our internal communication-channels.
  

On showday + in most cases the day before / day after:

• Actively engaging in the production, carrying out what is planned, herunder:

  • Handling transportation of artists between airports, ports, bus-stops and Henningsvær.

  • Receiving artists, ensuring that check-in, schedules and overall info regarding hospitality are ok.

  • Rigging the venue; signs, furnitures, ticket sales desk, merch-stand and backstage if needed.
    (Technical rigging: stage, lights and sound equipment are handled by sound/light-technicians)

  • Taking lead of the door sales, setting up payment terminal, scanner, guest list and making sure door personnel and security personal have all the necessary info.

  • In some cases staffing the door yourself - selling tickets.

  • Following up the schedule with artists and relevant staff throughout the evening.

  • When event is at an end, re-rigging the venue back to normal operations set-up.

  • The day following the event, handling return transportation of artists how ever needed.
    

After the event (the following week):

• Following up the event financially with general manager; reporting final ticket sales and costs regarding hospitality, for accounting to be made correctly.

• Following up emails with passed artists when needed.
  

Other tasks:

• Coordinating and running free events without technician on site such as:

  • Market days - rigging the room, registering sellers

  • Quiz nights - setting up technical equipment for quiz when needed

  • Club nights - setting up technical equipment: DJ-set-up, subwoofers +

  • Movie nights - setting up technical equipment: Projector, screen +

  • In some cases help out during private(B2B) events when needed.
    

We offer

• A life changing adventure in Lofoten, and a workplace you will never forget.

• A chance to shape your own job, gain lots of experience and help develop one of the most unique cultural venues in Norway.

• A very welcoming, fun and social workplace filled with likeminded people - humor, energy and care.

• Staff perks, discounts, events and more at Trevarefabrikken.

• Our 9-seater manual gear company car whenever you're working.

• Help to find suitable housing as the job will require that you live in Henningsvær.

• 50% position - salary per agreement

• A job to grow in, increased percentage depending on how the position develops.

• Six weeks holiday over December and January, other periods per agreement.

About us
Trevarefabrikken has from the beginning in 2017 hosted a vast culture program. It’s become an essential element of the factory, and created a community where guests meet the locals in Henningsvær, either on the dance floor, at a concert, exhibition, screening or different workshops. Trevarefabrikken is a wide selection of different venues and spaces, filled with bars, a kitchen, a café, a yoga studio and not to mention our sunny backyard by the sea. In other words - loads of space to gather thousands of people throughout the year. Both the frequency and the program changes with the seasons, although the summer season is always our busiest time.

Read more about Trevarefabrikken via our website www.trevarefabrikken.no
And visit our Instagram to see our vibe!

Applications
Applications close at the end of October.

Interviews
Interviews will take place in November.

Start
The position starts work physically in Henningsvær mid-January.
Online onboarding will happen per agreement, prior to this.

If you have any questions please feel free to contact our programmer / booker, Sverre Vik at sverre@trevarefabrikken.no